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British Westerners association constitution

1] The Association shall be called the British Westerners Association (Hereafter referred to as the “B.W.A.”), and the name and logo of the B.W.A. {See end of Constitution for emblem} is the property of the B.W.A. and shall not be used without the express written permission of the B.W.A. Committee (Hereafter referred to as the “Committee”).

2] The aims of the B.W.A. shall be:

2a]  To form a link between those people interested in all aspects of the “American West”;

2b]  To arrange activities during the year so that members, whatever their interests, may take part and compete.

2c]  To keep Members informed of any items of Western interest through a Magazine, Website, Facebook or News sheet.

2d] To donate a percentage of the yearly profit over Five Hundred pounds made by the B.W.A. to charity, (the charity donation can be suspended at the discretion of the Committee for a period of an agreed time).

3] The B.W.A. shall consist of Single, Family, Couples, Clubs, Affiliated Club and Business Memberships, and Overseas Memberships in each of these categories. Honorary or Complimentary memberships may be arranged by agreement of the committee.

4] Subscriptions shall be rolling on a month to month basis and shall be as the Committee decides.

5] Any persons applying for membership must give their correct full name as well as any Western Alias.

6] The Committee shall consist of up to eleven members who shall be elected by a show of hands at each Annual General Meeting (Hereafter referred to as the “A.G.M.”) by the membership.

7a] Any member standing for election, or re-election, onto the Committee must be present at the A.G.M., unless otherwise agreed prior to the A.G.M. by the Committee.

7b]  Each year Three members of the Committee shall be appointed for a three year term of office and will remain in office for their three year term, unless they decide to stand down.

8] At the A.G.M. all Committee Members, not appointed for a three-year term, shall stand down and shall be, should they so desire, eligible for re-election. If the members are agreeable and should circumstances require (i.e.. no other members stand for election) the Committee can, should they all be agreeable, be re-elected ‘en-bloc’

9] Should a vacancy occur on the Committee at any time :

9a]  The unsuccessful candidates at the last election of Committee Members shall be notified in order of voting results; or

9b] The committee may co-opt a member (who as volunteered) to fill the vacancy. Co-opted member shall be eligible to vote at Committee meetings.

10] Members applying for Committee Membership must have been a member of the B.W.A. for at least one year and must take up Single, Couple, Family or have Honorary Membership.

11]  The Committee shall be responsible for forming the rules that make up the Constitution and Rules of the B.W.A., including B.W.A. show / event rules.

12] Only Members present at the A.G.M. shall be entitled to vote. There shall be no voting by proxy or in writing unless the Committee think fit to make exceptions.

13] At every A.G.M. the B.W.A. accounts, audited by a competent person, which are made up to the 31st.July of each year, will be distributed with the B.W.A. magazine or newssheet following the A.G.M.

14] The Officers of the B.W.A., who will constitute all or part of the Committee, may consist of such positions as the Committee deem necessary, The committee will decide what positions are required at any given time.

15] The Committee shall meet at least FOUR times annually, which can also include liaison over social media to arrange the affairs of the B.W.A.. The Committee will decide venue and meeting times. Committee Members must be prepared to attend all meetings. Three members of the Committee shall constitute a Quorum, one of whom shall be the Chairman / Vice Chairman.

16] Any Committee Member being absent from two consecutive meetings without reasonable cause shall be deemed to have resigned from the Committee. Committee Members unable to attend a committee meeting must notify the Secretary, preferably in writing, as soon as possible.

16a] The Committee reserve the right to ask for the resignation of another Committee Member, providing there is a majority vote of no confidence in favour of the resignation.

17] A member may apply for the position of B.W.A. Area Deputy, in order to assist B.W.A. Members and to promote the B.W.A. in their area, providing that member is over 18 years of age and has had one full years membership of the B.W.A. The duration of the post will be for one year and is renewable on re-application after that time at the discretion of the B.W.A. Committee. Area Deputies will be required to give a report at regular intervals of work achieved in their area to the Area Deputy Coordinator, who will, if he/she is not a member of the B.W.A. Committee, be responsible to the B.W.A. Committee.

18] Should it be necessary to ban a person or persons from the B.W.A., the committee shall not be obliged to give any reason for the ban. Any members: -

18a] Causing damage to property, or

18b] Causing threat, fear or injury to, or

18c] Bringing the B.W.A. name into disrepute, or      

18d] Using profanity or abusive language in front of another member or member of the general public, render themselves liable to instant dismissal from the B.W.A.

19] All members shall be tolerant towards all other members no matter how their interests may differ within the Western Scene.

20] A person shall, upon ceasing to be a member of the B.W.A., forfeit all rights to, and any claims upon the B.W.A., its property and funds.

Version 4.2: 01/04/2018